Archiving - User Folder Archiving

User Folder Archiving allows Administrators to archive users' home directories or My Documents folders into the Mimecast Archive. To implement Mimecast File Archive, Mimecast Synchronization Engine needs to be installed in your environment.

Folder Archiving provides an off-site secure copy of user's home directories or My Documents folders. These files are accessible to Administrators using Archive Search or Smart Tags, and to end users via Mimecast Personal Portal or Mimecast for Outlook - even in the event of a file server outage. File Archiving enables Administrators to adhere to compliance regulations, and simplify their environment by having both email and file archives in one central location.

Configuring User Folder Archiving

To configure a User Folder task definition:

1. Log in to the Mimecast Administration Console.
2. Navigate to Services | File Archive.
3. Click on the File Archive Definitions button on the task toolbar, and select the User Share Archive option.
4. Click on the New Definition button.
5. Complete the relevant fields as detailed below:

Field / Option	Description
Description	A description for your definition (e.g. User's My Document Folders).
User Home Directory	The location of your home directory is managed by an Active Directory attribute. Choose the option that identifies your user's home directories: Default: The attribute is automatically set to homedirectory. User Home Path: A full UNC path for the location. Custom: A text field is displayed that allows the administrator to type a custom attribute. The custom attribute must exist within your Active Directory environment, and is case sensitive.
Select the file types to include	Specify files types or file extensions that should not be archived. The file types selected include the following file formats: Documents: .doc, .dot, .docx, .dotx, .docm, .dotm, .w6w, .wiz, .word, .pages, .pdf, .rtf, .odt, .fodt, .mpd, .mpp, .mpt, .mpc, .mpv, .mpx, .mxm, .olb, .tlp, .vsd, .vss, .vst, .vsw, .vdx, .vsx, .vtx, .vsl Spreadsheets: .xls ,.xlt ,.xla, .xlsx, .xltx, .xlsm, .xltm, .xlam, .xlsb Presentations: .ppt, .pot, .pps, .ppa, .pptx, .potx, .ppsx, .ppam, .pptm, .potm, .ppsm Text Files: .txt, .text, .htm, .html, .602, .asc, .csv Images and Photos: .jpeg, .jpg, .pjpeg, .png, .bmp, .gif, .dat, .tiff, .tif, .psd, .svg, .xcf Sound Files: .mp3, .mpg, .mpeg, .wav, .mp4, .ogg, .flac, .ra Video Files: .mpg, .mpeg, .mpe, .m1s, .mpa, .mp2, .m2a, .mp2v, .m2v, .m2s, .avi, .wmv, .qt, .mov, .sgi, .m4v, .ogg, .asf, .asx, .wma, .wmx, .rm, .ram, .rmvb, .3gp, .mkv Compressed Files: .zip, .rar, .cab, .tar, .tar.gz, .gtar, .ar, .cpio, .shar, .lbr, .mar, .bz2, .lz, .lzma, .lzo, .rz, .7z, .s7z, .ace, .afa, .alz, .apk, .arc, .arj, .ba, .bh, .cab, .cfs, .cpt, .dar, .dd, .dgc, .iso, .dmg, .ha, .ice, .kgb, .lzh, .lha, .lzx, .pak, .pea, .pim, .pit, .qda ,.sit, .sitx, .tgz, .tar.z, .tar.bz2, .tbz2, .tar.lzma, .tlz, .uc, .zipx, .zoo
Limit archiving based on file attributes	Use properties of the file to determine if it should be archived.

1. Click on the Save and Exit button.

Once the User Folder Archiving definition has been created, a File Archiving Task must be configured in order for the definition to take effect. A definition that has been assigned to an Exchange Task cannot be removed, until the File Archiving Task has been deleted.

Permissions to View Archived Files

Administrators are able to view these archived files. By default, end users will automatically be granted permissions to view their files in Mimecast Personal Portal and Mimecast for Outlook. These permissions can be adjusted by the Administrator as required.

File Archive folders cannot be renamed or deleted if associated with a File Archiving definition or File Archiving Task.