Content Examination - CX- Managed Dictionaries

In this article, you will learn how to search for sensitive information using healthcare-oriented dictionaries and entities. It not only requires fewer steps but also provides a greater level of control. This functionality includes a default healthcare policy.

This guide explains how to:

• Add the healthcare dictionary to a Content Examination definition.
• Configure the default healthcare policy, including:
  • Excluding entities from content matches.
  • Adding additional entities.

Configuring a Content Examination Definition with a Mimecast Managed Reference Dictionary

You can configure a content examination definition with the healthcare policy, by using the following steps:

1. Log in to the Mimecast Administration Console.
2. Select the Policies | Gateway Policies menu item.
3. Click on the Definitions button.
4. Click on the Content Definitions drop-down menu item.
5. Select a Folder in the hierarchy. Definitions cannot be placed in the "Root" folder.
6. Either click on the:

• • • New Definition button to create a definition.
    • Definition to be changed.

7. Provide a Description of the definition. This is kept in the archive for messages that have this definition applied.
8. Select the Definition Type as "Independent Content Definition".
9. Specify an Activation Score. This is the overall score that any content match must reach before the Content Examination policy is applied.
10. Click on the Insert menu.
11. Click on the Mimecast Managed Reference Dictionary menu item.
12. Complete the Policy Definition section as follows:

Field / Option	Description
Append	If selected, the managed reference dictionary is placed at the bottom of the "Word / Phrase Match List". If unselected, it is placed at the top of the list.
Link Content Reference	If you're on our latest email gateway, you can use a set of Managed Reference Dictionaries (MMRDs) maintained by us. Click on the Lookup button. Click on the Select link to the left of the managed reference dictionary. The dictionaries available are: Credit Card Number: A list of known credit card number formats. Profanity List: A list of swear words and other profanities. Healthcare Dictionary: A list of US entities, including healthcare, PII, and financial entities. See the Content Examination - Entities page for full details.
Comment	Add any notes that refer to the managed reference dictionary. These are only displayed in the "Word/Phrase Match List" field, prefixed by a hash symbol (#). All comments are ignored when examining the message for matches.

13. Click on the Save and Exit button. The "Word/Phrase Match List" is populated with the default healthcare policy syntax.
14. Complete the following sections as required:

• • • Policy Definition.
    • Scanning Options.
    • Inbound and Outbound Settings.

Inbound and Outbound settings are only displayed if you have Internal Email Protect enabled on your account. This section must be configured to match the compliance regulations of your organization.

• • • Journal Setting.

Refer to the relevant definition sections in the Content Examination - Definitions page for full details on configuring the settings listed above.

15. Click on the Save and Exit button.

See Also...

• • • Content Examination - Entities