This page covers frequently asked questions relating to the Redaction feature in Search & Discover.
FAQs
| Q: | What is Redaction? |
| A: | A Search & Discover capability that lets permissioned reviewers define keywords/phrases to be obscured and produces exports where every redacted occurrence is removed from the data. |
| Q: | When is it available? |
| A: | 13th August 2026. |
| Q: | Which apps support it? |
| A: | Search & Discover only. |
| Q: | Is the archived data changed when something is redacted? |
| A: | No. Redaction is applied at export time only. The archive is never mutated — original content remains intact and searchable. Only the exported copy carries the redactions. |
| Q: | Who can redact? |
| A: | Only users granted the dedicated Redact permission. |
| Q: | What content can be redacted? |
| A: | The message body (plain text). |
| Q: | How does matching work? |
| A: | Exact match, case-insensitive, no stemming. "car" redacts "car" but not "cars". No wildcards, regex or fuzzy matching — variants must be added to the list explicitly. |
| Q: | Can I redact just one occurrence of a term in one message? |
| A: | No. Redactions apply across the entire search. Local / single-occurrence redaction is not available in this release. |
| Q: | Can content inside attachments be redacted? |
| A: | No. Attachment redaction will be addressed in a future release. |
| Q: | Is HTML content redacted? |
| A: | No — redaction applies to plain text only. This will be addressed in a future release. |
| Q: | Can redactions be removed or edited? |
| A: | Yes. The redaction list can be managed; terms can be added or removed before export, and the User Interface (UI) reflects the change. |
| Q: | Is redaction audited? |
| A: | Yes. Every redaction action is logged with the user, content ID, date/time, and app. |
| Q: | Is there an extra cost? |
| A: | Redaction is a free enhancement to Search & Discover, and it is included by default. |
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