Archiving - Saved Archive Searches

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An archive search allows you to filter messages in the archive. The criteria used in the search can be retained for ease of use in future searches using a Saved Search. Saved searches have multiple uses, for example:

• For saving frequently used search parameters.
• For use as part of a message export.
• For eDiscovery cases.

Creating a Saved Search

To create a saved search:

1. Log in to the Mimecast Administration Console.
2. Navigate to Archive | Saved Searches.
3. Select a Folder. (You cannot save a search in the Root folder.)
4. Click on the New Search button.
5. Complete the dialog as follows:

Field / Option	Description
Saved Search Description	Specify a name for the search.
Email Components	Specify the email components to search through. For example: Subject Line Message Headers Message Body Attachments Attachment Name Attachment Type
Include Litigation Hold Messages	If selected, the search includes items on Litigation Hold that have exceeded their expiry date.
From Address (or Domain)	Specifies the sender's email address or domain name.
To Address (or Domain)	Specifies the recipient's email address or domain name.
From Date / To Date	Specifies the search's date and time parameters.
Route	Specifies whether the search is for inbound, outbound, or internal messages.
Results Order	Specifies the order in which the search results are returned.

None of the field names are required, but the more parameters provided, the more accurate the search results will be. See the Archiving - Searching The Archive page for detailed information on Archive Searches and available search options.

6. Click on the Search button to view the results.
7. If required, click on the View menu item to re-sort the results.
8. Click on the Go Back button when you've confirmed the results and search criteria.
9. Select the Save and Exit button to save the search criteria. You are returned to the list of all saved searches (if any).
10. To view the search results, find the saved search in the list and select it.

Managing Saved Searches

There are various options available to manage saved searches. These are accessed by right-clicking on the Saved Search.

Field / Option	Description
View Search Results	It provides the same outcome as clicking on the search and displaying the most up-to-date search results based on the saved criteria.
View Search Options	Shows the Archive Search screen with selected search options.
Move Search	Saved Searches can be grouped and moved into particular folders.
Remove Search	This option Removes the Saved Search. Saved Searches cannot be deleted if referenced in an eDiscovery Case or a message Export. To keep your account organized, you may decide to create an archive folder and move the Saved Searches into that folder.
Export Search	Send the Saved Search to Message Exports. This option is only available when logged on as an administrator with Content Viewing rights. For a Message Export to be performed, a Saved Search is required. Exports are currently limited to searches of 50,000 messages or less, totaling no more than 10GB in size.

See Also...

• Searching the Archive