Application settings control the behavior of Mimecast end-user applications and the level of user access to Mimecast services. Furthermore, an Application Settings definition provides:
- Access to Mimecast applications for all internal users.
- Information on the authentication method used through an Authentication Profile. See Configuring an Authentication Profile.
You must create an Authentication Profile before making an application settings definition.
Each definition is specific to a group of users, including, if required, any sub-groups. This requires a group to be created, consisting of individual users or entire domains. See Managing Groups. A default definition is created for each Mimecast account, but only applies to users who are not part of a group. The default definition cannot be changed, but administrators can create new definitions to override any default settings.
For your Application Settings to be effective, a Message Actions Policy must be created. A default policy is created with each Mimecast account. See Configuring Message Actions Policies.
Configuring an Application Settings Definition
It can take up to 15 minutes for changes to a definition to propagate between all the Mimecast applications.
You can configure an Application Settings definition by using the following steps:
- Log in to the Mimecast Administration Console.
- Navigate to Users & Groups | Applications.
- Either click on the:
-
- New Application Settings button to create a definition.
- Existing definition to change it.
- Set the definition's settings as required:
Right-click on an existing definition and click the Clone Configuration menu item to copy it, complete with all its settings. This is useful if you need to provide a user group with access that is similar to, but not the same as, an existing definition.
Application Settings
The Application Settings are separated into groups and displayed in a collapsible/expandable menu. As you click on one of the groups, it expands and collapses the others. The groups are:
| Group | Description |
|---|---|
| Common Application Settings | A group of settings that apply across all Mimecast applications. |
| Outlook | A group of settings that apply to Mimecast for Outlook. |
| Web | A group of settings that apply to the Mimecast Personal Portal. |
| Mobile | A group of settings that apply to the various Mimecast Mobile operating systems (iOS and Android). |
| Mac OS X | A group of settings that apply to the Mac operating system. |
| LFS | A group of settings that apply to Mimecast's Large File Send. |
When an application (e.g. Mimecast for Outlook) is opened for the first time, all functionality is disabled. You must authenticate with Mimecast to retrieve the user's settings and capabilities and enable the appropriate options.
Common Application Settings
This group of Application Settings is expanded by default. It includes the following sections:
These options control the functionality that an end user has access to in Mimecast applications. The available options are governed by the Mimecast services you've purchased. All available options are enabled in the default Application Settings definition. For example, if you purchased a product with only Continuity features, only the Continuity Settings are available.
General
| Field / Option | Description |
|---|---|
| Description | Enter a description for the definition. |
| Group | Select a group of users that the definition should apply to. Click the Lookup button to select a group. You can verify which application settings apply to an email address in the internal domains. If the same address is in two or more groups, the lowest group level takes priority (i.e., the most specific group). If the groups are at the same level, and there is a conflict, the most recently created definition applies. For example:
|
| Include Sub-Groups | Specifies whether the application settings for the selected group are also applied to any subgroups within the group. |
| Authentication Profile | Specifies the authentication profile to be used. Click the Lookup button to select a profile. |
| User-Initiated Password Changes | Allows users to set their Mimecast cloud password in Mimecast for Outlook, Mimecast for Mac, and Mimecast Mobile Apps. In addition, this option enables users to set or change their Mimecast cloud password in the Mimecast Personal Portal.
If this option is disabled, administrators won't be able to set a new password when logging into the Administration Console, where the per-user 'Force Change at Logon' requirement is set. |
| Mimecast for Outlook Branding | Allows you to specify branding to Mimecast for Outlook. Use the Lookup button to select the required branding set. |
| Suspicious Message Alerts |
If selected, a notification is displayed in Mimecast for Outlook when forwarding or replying to a message if it has been deemed suspicious by an Impersonation Protection policy. Note: This feature is specific to Mimecast for Outlook and Impersonation Protection. |
| Forward and Reply to Suspicious Messages |
If selected, users can forward or reply to a message deemed suspicious by an Impersonation Protection policy. This is disabled by default. Note: This feature is specific to Mimecast for Outlook and Impersonation Protection. |
| Enabled Protected Preview |
If selected, a notification is displayed if a user attempts to download a file attached to a message deemed suspicious by an Impersonation Protection policy and has the "Tag Header" option set in a definition. Note: This feature is specific to Mimecast for Outlook and Impersonation Protection. |
Archive Settings
| Field / Option | Supported Product(s) | Description |
|---|---|---|
| Archive Search | All End User Applications | Enables archive searching. Disabling archive search automatically disables both the "Export Items from Archive" and "View Smart Tags" options when saved, as they both require archive searching. Enabling Archive Search allows both these options to be individually controlled. |
| Export Items from Archive | Mimecast for Outlook | Enables users to export emails from archive searches. |
| View Smart Tags | All End User Applications | Allows users to view emails associated with smart tags. |
| User-Initiated Stubbing | Mimecast for Outlook | Allows users to selectively stub emails using Mimecast for Outlook. |
| View Calendars | Mimecast Personal Portal | Allows users to view calendars. |
| View Exchange Folders | Mimecast Personal portal | Allows users to view Exchange folders. |
| View Exchange Folders in Full View | Mimecast Personal Portal Mimecast for Outlook |
Allows users to view their entire personal email archive. |
| View Exchange Folders in Live View | Mimecast Personal Portal Mimecast for Outlook |
Allows users to view their Exchange folders in live view. |
Gateway Settings
| Field / Option | Supported Product(s) | Description |
|---|---|---|
| Compose Email | All End User Applications | Allows end users to compose new emails and reply to existing ones from a Mimecast end-user application. |
| Block and View Managed Senders | All End User Applications | Allows users to manage their blocked and permitted sender lists. In Mimecast Mobile, these actions are applied to the On Hold views. If selected, the "Enable Attachment Protection Dynamic Configuration Mode" field is enabled. |
| Enable Attachment Protection Dynamic Configuration Mode | All End User Applications | If selected, the "Attachment Protection Delivery Options" setting in Attachment Protection Definitions can be set to allow users to add or remove senders to or from the Managed Senders trusted list. |
| Allow Attachment Strip & Link | All End User Applications | Allows users to strip and link email attachments. |
| Personal Hold Queue | All End User Applications | Allows users to access the personal on-hold queue. |
| Moderated Hold Queue | All End User Applications | Allows users to access the moderated on-hold queue. |
| View Personal Bounced Emails List | All End User Applications | Allows users to view the bounce viewer. |
| View Personal Rejected Emails List | All End User Applications | Allows users to view the rejected viewer. |
| Send Securely | All End User Applications | Allows users to send emails via TLS. |
| Send as Secure Message | All End User Applications | Allows end-users to send emails using Secure Messaging through Mimecast applications. |
| Apply Stationery | All End User Applications | Allows users to select whether or not to append a stationery layout when composing an email. |
| Allow 'No Stationery' | All End User Applications | Allows end users to select the "No Stationery" option when they send a message. |
| Apply Document Services Policy | All End User Applications | Allows users to use document metadata policies. |
| Allow Report Spam / Phishing / Malware Recipient | All End User Applications | Allows administrators to specify an internal user as an additional recipient for the Report Spam / Phishing feature. |
| Secure Messaging Folder | All End User Applications | If selected, a list of Secure Messaging options is available to the end user from within Mimecast applications, provided that the 'Send as Secure Message' option above has been enabled. Click the Lookup button to select the required folder. |
| Additional Report Spam / Phishing / Malware Recipient | All End User Applications | Allows an internal recipient to be added to messages generated by the 'Report Spam, Report Phishing, and Report Malware' buttons. Click the Lookup button to select the required address.
Reported messages are not sent to the specified internal recipient, for simulated phishing messages. |
| Stationery Folder | All End User Applications | Allows users to specify the folder containing the stationery layouts that should be made available. Click the Lookup button to select the required folder. |
| Document Services Folder | All End User Applications | Allows users to specify the folder containing the document services definitions that should be made available. Click the Lookup button to select the required folder. |
Continuity Settings
| Field / Option | Supported Product(s) | Description |
|---|---|---|
| Allow User to Failover Manually | Mimecast for Outlook | Enables end users to initiate continuity mode. |
| Enable Administrator Failover | Mimecast for Outlook | Enables administrators to initiate continuity mode. |
| Allow Automatic Failover | Mimecast for Outlook | Enables automatic failover checking. This allows Mimecast for Outlook to automatically enter / exit continuity mode based on what Mimecast sees as the current Outlook online status. With this option enabled, when connection issues occur between Outlook and Mimecast, continuity mode is automatically started.
The connection state reported by Outlook is not always 100% reliable. Therefore, to prevent entering continuity mode unnecessarily, Mimecast recommends that this option be disabled. |
| Allow Users to View Online Inbox | All End User Applications | Allows users to access their online inbox. |
| Allow Users to View Online Sent Items | All End User Applications | Allows users to access their online sent items. |
Email Incident Response Settings
| Field / Option | Description |
|---|---|
| Allow End User Response | Select the option to allow end-users to receive a response when their reported email is confirmed to be malicious. |
Outlook
Mimecast for Outlook Settings
| Field / Option | Description |
|---|---|
| Enable Mimecast for Outlook | Select the option to enable Mimecast for Outlook Settings. |
| Set Proxy Settings | Enable users to set or edit their proxy server settings. |
| Enable Feedback Function | Allows administrators to submit feedback to Mimecast about Mimecast for Outlook. |
| Enable Outlook Message List Smart Search Bar | Enables or disables the Smart Search bar at the top of the message list within Outlook. |
| Enable 'New Version Available' Notifications | Enables inbox notifications when new versions of Mimecast for Outlook are available. See the Mimecast for Outlook - Notifications page for more information. |
| Ignore Local Mimecast for Outlook Client Settings | If enabled, the Mimecast for Outlook client ignores the settings stored locally in a configuration file on the user's workstation and uses the capabilities set in the application settings definition. |
| Notification Level | Select which level of pop-up notifications you wish your users to receive. See the Mimecast for Outlook - Notifications page for further details. |
Mimecast Essentials for Outlook
| Field / Option | Description |
|---|---|
| Enable Outlook Add-In | Select the option to enable the Mimecast for Outlook Add-In. |
| Custom Report Message Acknowledgment |
Specify a custom message to be displayed to users when a message is successfully reported. |
| Custom Awareness training report success Message |
M365 customer only. Specify a custom message to be displayed to users When a simulated phishing message is successfully reported. |
Web
Mimecast Personal Portal Settings
| Field / Option | Description |
|---|---|
| Enable Mimecast Personal Portal | Select the option to enable Mimecast Personal Portal Settings. |
| Change Default Exchange Folder View | Displays Exchange Folders in Mimecast Personal Portal in either Full or Live View by default. However, this is dependent on the relevant Application Settings control specified above. |
| Change Time Zone | Enables users to modify the Time Zone within the Mimecast Personal Portal Settings. |
| Allow Printing | Enables users to print emails within the Mimecast Personal Portal. |
| Change Default Home Page | Enables users to modify the default landing page displayed when logged in to Mimecast Personal Portal. |
| Exchange Folder View | Sets the default exchange folder view. |
| Home Page | The default page is displayed when users log in to Mimecast Personal Portal. |
| Mimecast Personal Portal Session Timeout | Controls the length of time before an inactive Mimecast Personal Portal session expires, requiring the user to log in again to continue working. |
Mobile
| Field / Option | Description |
|---|---|
| Enable Mimecast Mobile for: |
|
| Allow Saving and Exporting of Attachments | Enables users to save email attachments to the local device and export attachments from emails in the Online Inbox, Online Sent Items, or those returned through an archive search. Disabling this setting will also prevent users from viewing attachments.
Android devices must save attachments to view them. Although the saving of attachments can be limited, users will still be able to copy the content or take screenshots of viewed attachments. |
| Security Time Out | Specify the security timeout before the user is required to enter their passcode. |
Mac OS X
| Field / Option | Description |
|---|---|
| Enable Mimecast for Mac: | Enable access to Mimecast for Mac. |
| Check for Updates | Select this option to check for updates to Mimecast for Mac automatically. When an update is available, your users are prompted to download it. |
Large File Send (LFS) Settings
| Field / Option | Description |
|---|---|
| LFS Package | Specifies the Large File Send package size, as determined by your commercial agreement with Mimecast. |
| Apply When Total Email Size Exceeds | Applies Large File Send for attachments larger than the specified size. Select 'Never' to disable this feature. Embedded images will not be uploaded via Large File Send and remain inline in the email unless they exceed this size. |
| Maximum Invitation Expiration Period | Determines the maximum expiry of access to attachments sent using Large File Send that the user can set. |
| Senders Can Enable Large File Send | Enables users to access Large File Send. |
| Senders Can Enable Large File Receive | Enables users to invite others to send them large files. |
| Show Sender Preferences Prompt in Applications | Allows users to view the sender's preferences when they send a message via Large File Send. Users will also be able to edit one or more of these preferences depending on the Sender Preference Options described below. |
You can control users' sending preferences by setting their default values and whether they can be changed. Except for the default value of Use an Access Key for Additional Security, Mimecast for Outlook or Mimecast for Mac is required for these settings to be effective.
| Field / Option | Description |
|---|---|
| Expire Access to Files After | The period during which the recipient can access the files. This cannot exceed the Maximum Invitation Expiration Period. |
| Notify Me When the Files are Accessed | Notifies the sender when recipients first access the file. |
| Send me a Link to the Files | Provides the sender with a link to the large files. |
| Use an Access Key for Additional Security | Make the recipients enter an access key before viewing the files. This key will be sent to the recipient's email address upon request. To prevent keyless access to files, set the default to true and user Editable to false. |
Comments
Please sign in to leave a comment.